I3 Legal External Privacy Policy

In our privacy policy (“policy”) we’ll explain what information we collect about you, how we process your personal data, what we use it for and how we store and protect it. Furthermore, the policy explains the rights that you have when we process your personal data. We will update this privacy policy from time to time as we undertake new personal data practices or adopt new privacy policies.

1. Who are we (we’re the data controller)

We, I3 Legal Limited, are the data controller responsible for processing your personal data in accordance with this Policy.

Contact information:

I3 Legal Limited

Address:

For ease of understanding, “we”, “us”, and “our” refer to I3 Legal Limited. When we mention our “website”, we refer to www.i3legal.com. References to “you” pertain to users of our website or customers of our online services or products.

3. When does the policy apply?

The policy is related to the information we collect and process about you when you visit or use our website (see section 1) and sign up to our online service via the website.

4. Links to other websites etc.

On our website, in our emails and on our social-media profiles, we may have links to other companies, apps, plug-ins or websites (“other websites”) that aren’t ours. This policy doesn’t cover how those other websites process your data and we therefore encourage you to read the privacy notices on the other websites you visit.

5. The data we collect

Personal data means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you. The personal data may include identity data, contact information, images or videos, financial details, details of your transactions with us or related parties, technical data deriving from your use of our website or products and services, profile and usage data from our services which you access, and marketing and communications interests and preferences.

We may also collect personal data about you from third parties including publicly available information sources (including social media and websites), third party marketing agencies, vendors and our customers or suppliers which may also be used by us as set out in this privacy notice.

We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.

6. How we collect data

We use different methods to collect data from and about you including through:

Your interactions with us. You may give us your personal data by filling in online forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- apply for our products or services;
- create an account on our website;
- subscribe to our service or publications;
- request marketing to be sent to you;
- enter a competition, promotion or survey; or
- give us feedback or contact us.
Automated technologies or interactions. As you interact with our website, we will automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy [LINK] for further details.
Third parties or publicly available sources. We will receive personal data about you from various third parties and public sources] as set out below
- Technical data is collected from the following parties:
  - analytics providers such as Google;
  - advertising networks; and
  - search information providers.
- Contact, financial and transaction data is collected from providers of technical, payment and delivery services.
  - Identity and contact data is collected from data brokers or aggregators.
  - Identity and contact data is collected from publicly available sources

7. Purpose of processing

We have set out below, a description of all the ways we may use your personal data, and the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

To register you as a new customer or supplier
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
To deliver relevant website content and online advertisements to you and measure or understand the effectiveness of the advertising we serve to you
To use data analytics to improve our website, products/services, customer relationships and experiences and to measure the effectiveness of our communications and marketing
To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you
To identify and prevent fraud;
To improve customer service;
To deliver goods or services to you or your organisation;
To determine the effectiveness of promotional campaigns and advertising;
To communicate with you, including:
- by telephone with communications we think may be of interest to you;
- postal communications which we think will be of interest to you;
- periodic emails containing information that will be of interest to you;
- responding to you when you submit a job application to us;

8. Lawful basis of processing

The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:

Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you.
Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure customer experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.
Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.

9. Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Details of retention periods for different aspects of your personal data are available in our retention policies which you can request from us by contacting us at info@i3legal.com

Additional information

Some of the grounds for processing your data may overlap, so there may be several reasons which justify us processing your data. We may also use your data in other ways but we will inform you about these purposes when we collect your data.

If you would like more information about our legal basis for processing your data, feel free to contact us.

Please note that special circumstances or legal requirements may mean that such periods can be shorter or longer, depending on the purpose of complying with legal requirements for the erasure or keeping of information.

10. Keeping your personal data safe

To protect the privacy of your information we maintain both technical and organisational safeguards, and we regularly update and test our security measures. However, please note that no information system is completely secure and we cannot guarantee the absolute security of your information. We are not responsible for the security of information you transmit to us over networks that we do not control, including the Internet.

In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who need access in order to fulfil any of the purposes described in this privacy notice. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

11 Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Details of retention periods for different aspects of your personal data are available in our retention policies which you can request from us by contacting us at info@i3legal.com

12. Third parties (e.g. partners)

We’ll share personal data with subprocessors that facilitate our delivery of services to our customers. This may involve processing your data outside the European Union, the European Economic Area and the United Kingdom.

We require all third parties to respect the security of your personal data, to treat it in accordance with the law and only permit them to process your personal data for specified purposes in accordance with our instructions.

We may also share your personal data when we are required by law, competent law enforcement, regulator, government authority, court or third parties: (i) as may be permitted or required by applicable law or regulation; (ii) in order to exercise, establish or defend our legal rights; or (iii) to protect your vital interests or those of any other person;

Please note that in the event that we are involved in a merger, acquisition, reorganisation, your information may be transferred as part of that transaction. This policy will continue to apply to your information also after the information has been transferred to the new entity.

13. Your rights

You have a legal right to: request access to and/or rectification or erasure of your personal data; restrict our processing of your personal data; object to our processing of your personal data; the right to data portability; as well as to withdraw any consent you have given.

14. Complaints

If you wish to report an issue or if you feel that we haven’t addressed your concerns in a satisfactory manner, you may contact the Information Commissioner’s Office:

Website: https://ico.org.uk/

Contact details: https://ico.org.uk/global/contact-us/

If you have questions about the policy, feel free to contact us by using the contact details in this policy.

16. How to unsubscribe to email marketing material?

If you have subscribed to our newsletters or asked to receive marketing material from us, you can always unsubscribe. In all these emails, we include an unsubscribe link and you can always click the link and easily unsubscribe.

You can also unsubscribe by sending us an email to info@i3legal.com by using the unsubscribe link in the footer of our newsletter.

17. Children and our Services

Our services and website are not directed to children, and you must be over 18 years old to use our services and website.

18. Changes to this policy

Sometimes we need to make changes to this policy to reflect our current practises. We will take reasonable steps to let you know about changes via our website.

If you are a registered user, we will notify you via email if significant changes are being made to the policy using the email address you gave us when you signed up. If you continue to use our website or services after the notification, we will regard this as your acceptance of our privacy practises.